5 Steps To Creating Systems For Your Business That Create Freedom

Many network marketers are overwhelmed by their business, and have little time for family or rest.

This doesn't have to be the case!

You can actually create systems for your business that enable you to have more freedom, and mental sanity. 

Here's how to do it...

5 Steps To Creating Systems That Create Freedom:

1. Take Inventory

What Is It?

Identify what types of actions you take regularly that help drive your business. In other words, what are your top income-producing activities?

For us, we've learned something a little counter-intuitive over the years about what is the best use of our time for growing our direct sales business. 

Ironically, pouring the majority of our time into helping and training our team didn't yield the best results for us or our team members. 

When our business (and the business of our team members) was growing the fastest was actually when I was more focused on growing my business.

This is why the best way to motivate your team is to actually grow your own business! 

And a big part of growing our own business involves growing our email list through email parties and influencer marketing.

Why It's Important

Before you can create systems for the tasks you're doing, you FIRST have to acknowledge where all your time is going.

You may be doing a lot more than you realize! Including tasks that might not be very valuable for the amount of time you're spending. 

Once you can see all of the tasks you're doing, written out on paper, it's easier to take inventory.

How It's Done

The best way to do this is to literally take inventory of all of the tasks you do for your business. This can take some time. 

Once you've made a list of everything you're doing, evaluate and see if it's REALLY helping move the needle or not. 

You may find that there are a lot of tasks you completely CUT! Sure, it may help a little bit, but not as much as something ELSE that you could be devoting that precious time to. 

The more tasks and activities you can CUT, the better!

The more tasks and activities you can CUT, the better!

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2. Create A Process For Each Identified Task

What Is It?

A process is simply a documented, repeatable system that you or someone else follows for maximum efficiency. 

There are no wasted movements or activities because you have a step-by-step process for the BEST way to complete a certain business task.

Why It's Important

When you have efficient processes created for yourself, you don't have to think about what you're doing, which saves valuable time and mental energy. You just follow the process which you created ahead of time to be the best way to complete the task. 

Additionally, you're able to now delegate this task to someone else, like a family member, or a virtual assistant. 

How It's Done

You're going to want to create a process for what needs to happen from step 1 to step done in order for each task to be completed successfully.

But don't just say it in your head, or out loud to yourself! Actually write it down.

Or, if it's a task you perform on the computer, record your screen so that someone else could potentially do this task for you!

You'll also want to include a plan for follow-up actions ,or alternate reactions that might be triggered from the original task.

For our email newsletter, the process looks something like this:

  • Brainstorm
  • Strategize (How does this fit in with our other content? And what is our goal?)
  • Write
  • Edit
  • Schedule

For creating content for this blog, the process looks very similar

  • Brainstorm
  • Strategize (How does this fit in with our other content? And what is our goal?)
  • Write
  • Edit
  • Schedule
  • Promote
  • Repurpose

Follow-up actions for both of these processes might include things like:

  • Ongoing engagement: responding to comments on social media posts, blog posts, and email replies
  • Compiling feedback/stats: if you asked a question in your newsletter, or included a quiz of some sort for your audience to take, then you need to be monitoring that so you can actually utilize that feedback or those stats

3. Brainstorm ways this process can become either a) automated, or b) most efficient

What Is It?

You don't want to do everything yourself if you don't have to. Try to automate a task with a tool, or by outsourcing to someone else. 

If you can't do that, then see how you can make the tasks take less time and/or energy by making it more efficient. 

Why It's Important

By automating or improving a process, you're freeing up your time and energy so that you can work on other tasks in your business...

Or, you'll have more time and energy for your family!

How It's Done

What types of tools, resources, or help do you need in order to make the process you’ve just created either fully automated, or at the very least, the most efficient?

For example, is there any software you can use in order to automate parts of the process? Or, are there any steps in the process you can delegate to a team member or “batch” in order to see multiple outputs instead of just one?

For this blog, we have a dedicated day to creating blog posts. 

The same thing for our email newsletter. We have one day for creating content for that. 

We're thinking of starting a podcast as well, and taking one day a month to record a bunch of episodes in one batch. 

By batching, you're able to make more progress than if you were constantly switching your frame of mind from one task to another.

4. Implement!

What Is It?

This is the part where you actually put your plan into action!

Why It's Important

All this planning is great, but not if you don't put it into practice! So actually implement your plan!

How It's Done

Ask yourself during this step what’s working and what’s not.

Don’t just think about these things, but actually write them down so you can think of ways to alter them later!

We didn’t launch this blog and think on day 1 that batching was exactly what we should do. There was a period of time where we were working on blog posts here and there, and we didn’t have the most efficient system in place.

As a result, we were much less consistent at publishing blog posts.

It took learning over time and looking back at what was working and what wasn’t to realize that the batching routine worked best.

5. Continuously Improve

What Is It?

Systems are wonderful because once you set them up, they’ll continue to work for you. But that doesn’t mean they will stay flawless.

As the famous quote goes...


No plan survives first contact with the enemy. What matters is how quickly the leader is able to adapt.

Helmuth von Moltke German general during WWI

Why It's Important

As you go about implementing your systems, you'll inevitably have some hiccups, and find some flaws. 

You're going to want to fix these so that maximum efficiency is achieved. This will help you get more accomplished in less time!

How It's Done

Continue to revisit your systems – especially those you’re able to fully automate since you’ll be paying less attention to them over time.

These types of systems might include tasks that you’ve delegated to someone else, or tasks that you have set up in a program like Post Planner to schedule social media posts.

Checking up on these types of systems every once in a while will ensure that any upgrades, updates or changes you make in your business will be taken into consideration.

Creating systems for your business takes time, and building a team whom you can rely on doesn’t happen overnight either.

But investing time in creating systems and a team who can help will change your business, and it’s the only thing that will afford you the freedom to unplug for two weeks, head to the beach, or take your family out for the entire day – even if it is a Monday.

Bonus: Add new tasks

There are probably a lot of new tasks or strategies you've wanted to incorporate into your business plan...

But if you haven't created proper systems for what you're currently doing, then by trying to add more or new things, you may actually be a victim of "shiny object syndrome". 

So before adding ANYTHING new, be sure you have your systems in place for the tasks which you've identified ARE helping your business.​

Once you have these systems running smoothly, you may find you have time to implement a new strategy, like Facebook Messenger bots, or building that Instagram account.

Or, a brand new strategy I recently discovered that I call Email Treasure Hunts. 

They allow to generate a treasure trove of leads, sales, and new team members in just 5 days, all without using social media!

In fact, I'm so confident in this strategy that if you implement it correctly, you'll never struggle with selling or recruiting ever again! 

You can say goodbye to social media, leaving home, or bugging friends and family for good. 

If you want to learn how to get started with email treasure hunts, then grab my free checklist below. 

This will be especially beneficial if you never want to do another Facebook or home party ever again!

I hope you found this post on, 5 Steps To Creating Systems For Your Business That Create Freedom, helpful!

Please feel free to share if you got value, and let me know in the comments below...

What systems do you have in your business?

Have a beautiful day!

Paula has been in direct sales since 2010 and has been blessed with an awesome team that has enrolled over 10,000 consultants and generated over 33 million in revenue.

She loves helping other ladies build their own thriving businesses from home, so they can spend more time with their families and be able to focus on the truly important things in life.

Paula is also a homeschooling mom of 7 and a grandma of 6, living in the sunny state of Florida where she enjoys growing pineapples and coconuts. 

This post includes affiliate links. If you purchase through one of our links, our family will earn a small commission at no extra cost to you. 

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